Privacy Policy

2. Data We Collect

We collect the following categories of personal data through our website contact form and direct client communications:

• Name and company name
• Email address
• Information voluntarily provided in message or inquiry fields
• Basic website usage data collected through standard server logs

We do not collect payment card details directly. Payments are processed through third-party payment providers subject to their own privacy policies.

3. How We Use Personal Data

Personal data collected through our website and communications is used for the following purposes:

• Responding to inquiries and scoping validation engagements
• Communicating about ongoing service engagements
• Sending relevant service information to existing clients
• Meeting legal and contractual obligations

We do not use personal data for automated decision-making or profiling.

4. Legal Basis for Processing

We process personal data on the following legal bases under UK GDPR:

• Legitimate interests: responding to inquiries and communicating with prospective clients
• Contract performance: processing data necessary to deliver agreed services
• Legal obligation: retaining records as required by applicable law
• Consent: where explicitly provided for specific communications

5. Data Sharing

We do not sell or rent personal data to third parties. Personal data may be shared with:

• External specialist contractors engaged to support specific validation engagements, bound by confidentiality obligations
• Service providers who process data on our behalf (email, hosting), under data processing agreements
• Legal authorities where required by law

6. Data Retention

We retain personal data for as long as necessary to fulfill the purpose for which it was collected, including meeting legal, accounting, and reporting obligations. Client engagement records are typically retained for six years following the end of the engagement. Inquiry data from non-converted contacts is deleted within 12 months of last communication.

7. Data Security

We implement appropriate technical and organizational measures to protect personal data against unauthorized access, loss, or disclosure. Access to personal data within our organization is limited to individuals who require it to perform their role. All third-party processors are assessed for adequate data security practices before engagement.

8. Your Rights

Under UK GDPR, individuals have the following rights regarding their personal data:

• Right of access: request a copy of personal data we hold
• Right to rectification: request correction of inaccurate data
• Right to erasure: request deletion where no lawful basis for retention exists
• Right to restriction: request that processing is limited in certain circumstances
• Right to portability: receive data in a structured, machine-readable format
• Right to object: object to processing based on legitimate interests

To exercise any of these rights, contact us at vvadiimbbrychka@zohomail.eu. We will respond within 30 days.

9. Cookies and Website Tracking

Our website may use essential cookies necessary for basic site functionality. We do not use advertising or tracking cookies. Standard server logs may record IP addresses for security and performance monitoring purposes. These logs are retained for a maximum of 90 days.

10. International Transfers

Where personal data is transferred outside the UK, we ensure adequate protections are in place in accordance with UK GDPR requirements, including the use of approved standard contractual clauses where applicable.

11. Complaints

If you believe your data protection rights have not been respected, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at ico.org.uk. We encourage you to contact us first so we can attempt to resolve any concerns directly.

12. Contact

For privacy-related inquiries or to exercise your data rights, contact:
vvadiimbbrychka@zohomail.eu
Checklora Product Stability Ltd, Unit A, 82 James Carter Road, Mildenhall IP28 7DE, United Kingdom.